21.AbaNinja is the efficient tool for offers, invoices, payments, time recording and much more. Create quotes and invoices in no time and automate your accounting and payments. Eliminate the need for Word and Excel for the creation of your offers, invoices and other business documents.
Overview
- Dashboards
- Multi-user with simultaneous access
- Working with the fiduciary by giving him or her direct access to your account
- Issued and imported documents (supplier invoices), certified ESTV compliant
- Multiple languages: German, French, Italian and English
- Information in real-time
- Mobile access at any time with display optimized for screen size
Offers and invoices
- Entry and dispatch of offers, order confirmations, delivery notes, invoices and credit notes (based on the integrated address management and the stored products)
- Send offers and invoices by e-mail or printed by post
- Create invoice templates for fast entry
- System for sending recurring subscriptions and invoices
- Automatic reminders (automated dispatch of payment reminders)
- Item or global discount, in the form of an amount or a percentage
- Generation of payment slips (ESR) or Swiss QR payment slips with or without amount (e.g. for donation requests)
- Document designer (Offers, invoices, reminders can all be self-designed)
- Transmit invoices electronically to the ERP of business partners (fee-based additional module AbaNet)
Customer portal
- Overview of all offers and invoices
- Offers can be accepted with just a click in the customer portal
- Invoices can be paid by credit card, Paypal, or Bitcoin
- Always informed whether the customer has already viewed the offer/invoice
Accounting
- Automated accounting with or without VAT
- Accounting: Account statement, Entry journal
- Customers: Monitor open items and send reminders
- Customers: Multilingual documents and dispatch according to the language code of the address
- Suppliers: Import and digitalization (recognition) of invoices in PDF format
- Suppliers: Release process of the invoices entered
- Archiving of all documents
- Simple creation of balance sheet, income statement, journal
- Self-entry or correction of entries possible
- Cooperation with fiduciaries
Customers and suppliers
- Address management with companies and persons (multiple contact persons possible)
- Automatic address query for companies (zefix)
- Import of addresses from csv templates
- Export to csv and xls formats
- Ability to create categories and apply multiple criteria filters
- Entry of payment conditions and bank details
- Overview of each customer with card, activities, sales, open invoices
Product management
- Article base and services
- Selection of units per product/service
- Group products and categorize them according to customizable criteria
Bank connection
- Generation of CAMT (formerly VESR) and PAIN files (formerly DTA) compatible with all Swiss banks
- Automatic reconciliation of incoming payments with open invoices
- Allows payments by credit card, Bitcoin and PayPal
- Management of several bank accounts with different financial institutions
- Automatic exchange rates
- Financial Dashboard
Overview of available bank connections
Time and Service Entry
- Quick entry of employees and employee groups
- Simple recording of working time directly in 21.AbaNinja or with the help of the AbaClock time clock or the mobile app AbaClik (both subject to charges)
- Functions: Arrival/departure times, working time models with target times, evaluations per employee and group, month-end closing and reporting
- Define various service types
- Enter and settle services
